The current environment has presented many obstacles for Association living. Federal, state, and local governments have placed restrictions on gatherings, which has limited Boards’ options for conducting meetings and getting owner participation. Even when restrictions ease, it is likely that some individuals will remain cautious of gathering in social settings with large groups.
Thus far, Boards have done a phenomenal job adapting to a “new normal” for Association living. Boards are hosting virtual meetings and adopting sanitation, communication, and reopening protocols to keep their communities safe. In addition, many Boards have recently inquired about electronic voting for their upcoming annual meetings.
Electronic Voting is not a new concept to Florida Association legislation. Florida adopted the option to electronically vote in 2015 by passing statutes 718.128 and 720.317 for Condos and HOAs, respectively.
However, electronic voting has had a relatively slow adoption rate due to Boards/Associations being unfamiliar with and not necessarily having the “need” to use an electronic platform.
Electronic voting can increase owner participation, limit the need for a physical ballot, and save on future mailing costs. We anticipate a significant increase in the adoption of electronic voting platforms in response to the COVID-19 crisis. As such, below are 4 important factors to consider when adopting an electronic voting process.
With every Association being unique, Property Management Companies will remain key in carrying out the aspects of the “new normal” for Association living. Contact your Management Company and/or Law Firm for specific questions regarding online voting at your community.