Financial and Accounting Solutions for Florida HOAs & Condos
Why Strong Association Financial Management Matters
Association boards are responsible for managing funds that belong to the community. Accurate reporting, organized budgeting, assessment collection, vendor payments, and sound financial controls are essential to maintaining confidence and planning for future needs.
When financial information is delayed, inconsistent, or difficult to understand, it becomes harder for board members to make informed decisions.
The Campbell Solution
Campbell provides community associations with dedicated financial and accounting support designed around the unique requirements of HOA and condominium operations.
We help boards understand the financial position of the association, maintain organized processes, prepare realistic budgets, and keep important financial tasks moving on schedule.
Financial Services Designed for Community Associations
Receive organized financial statements that give the board a clearer picture of income, expenses, cash positions, budget performance, and other important financial activity.
We work with association leadership to develop operating budgets based on historical costs, current contracts, anticipated expenses, and community priorities.
Structured accounts-payable processes help associations review, approve, document, and process vendor invoices efficiently.
Campbell helps maintain assessment records and coordinate established collection processes, so boards have greater visibility into outstanding balances.
Organized accounting procedures, reconciliations, documentation, and approval workflows help protect association funds and improve financial transparency.
Campbell provides financial administration for homeowner associations, condominiums, high-rise condominiums, and developer-controlled communities, with processes that can scale to the complexity of each association.
The Campbell Property Management Difference
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Decades of Florida community association accounting experience
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Financial processes designed specifically for associations
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Timely reporting for stronger board decision-making
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Integration between management, accounting, vendor, and administrative teams
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Direct access to experienced local leadership
Request a proposal today!
Learn how our personalized hands-on approach creates a better community experience.Frequently Asked Questions About HOA & Condo Accounting
What financial reports should an HOA or condo board review?
Boards commonly review financial statements that provide information regarding income, expenses, budget performance, cash balances, accounts receivable, liabilities, and other association activities. The specific reports needed will depend on the community and its financial structure.
Does Campbell help prepare the association's annual budget?
Yes. Campbell can support the budgeting process by reviewing historical expenses, vendor contracts, anticipated costs, community priorities, and other relevant financial information.
Can Campbell handle vendor invoice payments?
Yes. Financial services include structured accounts-payable processes for reviewing, approving, documenting, and processing association expenses.
How are delinquent assessments handled?
Campbell helps track delinquent accounts and coordinate the association's established collection procedures, including working with the association's legal counsel when appropriate.
Is a reserve study legally required for Florida HOAs?
Not for every Florida HOA. Chapter 720 allows HOAs to establish reserve accounts, but it does not require every HOA to obtain a formal reserve study. Reserve obligations may still come from the association’s governing documents or other applicable requirements.
How often should a Florida HOA get a reserve study?
Florida law does not set a universal reserve-study schedule for HOAs. Many associations update reserve studies periodically so projected repair and replacement costs stay current, especially before major capital projects or budget changes.
What is included in HOA financial and accounting services?
Services typically include monthly financial statements, budgeting, accounts payable, assessment tracking, bank reconciliations, reserve accounting, financial recordkeeping, and support with year-end financial reporting.
What is a Structural Integrity Reserve Study (SIRS)?
A SIRS is a required reserve study for certain Florida condominium buildings that are three habitable stories or higher. It evaluates major building components, their remaining useful life, and the funds needed for future repair or replacement.
How are HOA reserve funds different from operating funds?
Operating funds pay for routine expenses such as utilities, landscaping, insurance, and regular maintenance. Reserve funds are set aside for major future repairs, replacements, and deferred maintenance and are subject to specific restrictions on how they may be used.