Project Management Solutions for Florida HOAs & Condos
Bring organization, communication, and experienced oversight to your community's complex capital improvement and replacement projects.
Why Association Project Management Matters
Capital improvement projects can involve significant budgets, multiple contractors, engineering or design professionals, extensive documentation, resident communication, and months of planning and construction.
For volunteer board members, overseeing these moving parts while continuing to manage the association's regular business can become overwhelming.
Project management support may be appropriate for:
-
Concrete restoration
-
Roofing projects
-
Painting and waterproofing
-
Building system replacements
-
Amenity renovations
-
Paving and roadway projects
-
Major landscaping improvements
-
Clubhouse and common-area renovations
-
Other significant capital improvements
The Campbell Solution
Campbell provides project management support that helps associations keep complex initiatives organized from early planning through completion.
We coordinate communication between the board, manager, contractors, engineers, consultants, and other professionals while helping monitor schedules, budgets, documentation, and outstanding decisions.
Oversight From Planning Through Completion
Establish project goals, major milestones, responsibilities, communication procedures, and the information needed before work begins.
Support the procurement process by helping organize scopes, proposals, meetings, documentation, and communications with prospective contractors.
Track key milestones, project changes, anticipated costs, and progress so the board receives more consistent information throughout the project.
Major projects often involve contractors, engineers, architects, attorneys, consultants, and other specialists. Campbell helps keep communication between the parties organized.
Capital projects can disrupt daily life. Clear project updates help residents understand schedules, access restrictions, expected impacts, and major milestones.
Maintain important project information and help coordinate outstanding items as work moves toward completion.
The Campbell Property Management Difference
-
More than 70 years of Florida property management experience
-
Extensive relationships with local contractors and professional firms
-
A centralized point of coordination for complex projects
-
Clear communication with boards and residents
-
Integration with the association's ongoing management and financial operations
Request a proposal today!
Learn how our personalized hands-on approach creates a better community experience.Frequently Asked Questions About HOA & Condo Project Management
What does a community association manager do for a condo or HOA project?
A community association manager helps coordinate the administrative and operational aspects of the project, including schedules, communications, documentation, vendors, meetings, budgets, and board updates.
Does project management replace the engineer or contractor?
No. Contractors, engineers, architects, and other licensed professionals retain responsibility for their respective professional scopes. Project management helps the association coordinate those parties and keep the overall process organized.
Can Campbell help with concrete restoration projects?
Campbell can provide association-side project coordination and management support for concrete restoration and other major capital projects while working alongside the engineers, contractors, and other professionals retained by the association.
What is a milestone inspection in Florida?
A milestone inspection is a structural inspection of certain Florida condominium and cooperative buildings that are three habitable stories or higher. It is generally required when the building reaches 30 years of age and every 10 years thereafter, although some buildings may be required to begin at 25 years.
What typically triggers a special assessment for concrete restoration?
A special assessment may be needed when required concrete repairs exceed the association’s available operating funds or reserves. This often occurs after an engineering inspection, milestone inspection, or reserve study identifies significant restoration needs.
Do all condo buildings need a Structural Integrity Reserve Study (SIRS)?
No. Florida’s SIRS requirement generally applies to residential condominium buildings that are three habitable stories or higher, with certain statutory exceptions. Required associations must complete a SIRS at least every 10 years.
How is a capital improvement project managed for an HOA or condo?
A capital project typically involves defining the scope, establishing a budget, selecting qualified professionals and contractors, coordinating schedules, monitoring progress and costs, communicating with residents, and managing the project through completion.
What happens if a Florida condo misses its milestone inspection deadline?
The local enforcement agency may impose compliance deadlines and penalties. A willful and knowing failure by condo officers or directors to complete a required milestone inspection can also constitute a breach of their fiduciary duty.