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Catie Phillips, Community Association Election Director, Rosenbaum PLLC Jan 19, 2018 2 min read

Tis the Season – for Elections! Do you remember what to do?

elections-graphic-handsThe majority of Condo and HOA elections occur between December and March every year.  Experienced Boards and Managers consider the condo process “straightforward and simple,” because it is very well defined in the statutes and not typically impacted by the Condominiums Governing Documents.  However, if you are a new Board Member or Manager (or an owner for that matter), you might end up a bit confused over the whole ballot envelope, outer envelope and proxy process.  Let alone, how do you explain a secret ballot process, when you are writing your name on an envelope?  It is pretty simple – after you have done five or six years in a row!  And the good news is that when you move from one condo to another the process does not typically change – it is almost completely governed by the Florida Statutes – Chapter 718.

HOA’s are a different story.  Each one is different.

Per Florida Statues – Chapter 720
“The election of directors, if one is required to be held, must be held at, or in conjunction with, the annual meeting or as provided in the governing documents.”

This creates a lot of confusion for Managers, Boards and Owners.  As you move from one property to another, the process may change – substantially.  It is very important to make sure that your attorney has reviewed and approved your process to make sure that it is compliant with your governing documents and the Florida Statutes for HOA’s.  The statutes do change from time to time and don’t count on your board or manager to understand the implications on your process.

In order to help you understand all this, click here for a 2018 Election Guide – which covers all the key processes:

  • Notice of Election
  • Who is Qualified and Eligible to be on the Board?
  • What notices do we send and when?
  • How does Electronic Voting impact my community?
  • What if there is a dispute?
  • Other FAQ’s

If for some reason, you need more information – feel free to reach out to us, or the author of this great Guide: